Bookkeeper

We are seeking an experienced bookkeeper to provide cross-entity financial support for a high net worth individual with multiple LLCs. This is a fully remote, part-time role, approximately 10 hours per week to start, with potential to grow as needs evolve.

Responsibilities

Maintain accurate books and records across multiple LLCs.
Manage accounts payable, accounts receivable, and general ledger entries for each entity.
Reconcile bank and credit card accounts on a monthly basis.
Liaise with CEO’s Executive Assistant to process and record invoices, track vendor payments, and expense reports across entities.
Prepare monthly and quarterly financial statements in accordance with Generally Accepted Accounting Principles (GAAP).
Ensure proper intercompany accounting and eliminate intercompany transactions where applicable.
Categorize and maintain transactions in QuickBooks, with separate company files or classes per entity as needed.
Coordinate with external CPAs and tax advisors for quarterly estimates, K-1 preparation, W9s to contractors, and other year-end filings.
Maintain organized digital records and support audit readiness.
Track personal and entity-level expenses to support tax planning and deduction optimization.
Liaise with Legal Advisor, as needed, for LLC Q&A

Requirements

Bachelor's degree in Accounting and/or Finance
At least 5 years of bookkeeping or accounting experience, preferably supporting a high net worth individuals, multi-entity structures, or a start up founder
Proficiency in QuickBooks (Online or Desktop)
Strong working knowledge of GAAP.
Familiarity with LLC structures.
Experience with payroll processing and tax compliance.
Exceptional attention to detail, discretion, and confidentiality.
Ability to work independently in a fully remote environment, prioritize across entities, and meet deadlines.
Proficient in Google Workspace and willinging to learn emerging AI technologies to optimize backoffice and accounting & finance support
Reliable internet connection and a secure home office setup.
Based in the United States

Nice to Have
Experience in a family office, private wealth, start ups, or personal business management firm. Knowledge of QuickBooks integrations such as bill pay platforms, document management tools, or reporting dashboards.

Details

This is a fully remote, part-time Contractor role starting at approximately 10 hours per week, starting ASAP, with flexibility in scheduling. A high degree of confidentiality and professionalism is required.

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